Job Description

Position Summary

Equipment Experts, Inc. is looking for an experienced Finance Specialist to join our team in Lakewood, WA.

The Finance Specialist plays a key role in supporting the daily financial operations of our company. This position is responsible for maintaining accurate financial records, managing third-party data systems, processing invoices, and ensuring timely reconciliation of various accounts. The ideal candidate is detail-oriented, organized, and able to meet regular deadlines while maintaining a high degree of accuracy.

About Equipment Experts

Equipment Experts, Inc. is proud to have been named one of Seattle Business Magazine's 2023 and 2024 Best Companies to Work For! 

Our company operates most of its service work around the Puget Sound area and has performed occasional service work in neighboring states including Alaska, Oregon, Idaho, and Utah. Our mission is to drive our customers' ability to deliver excellence safely, impacting people through the power of production. We work on a wide variety of equipment from diesel trucks, forklifts, heavy equipment, aerial equipment, air compressors, and generators. Our core values—Safety, Integrity, Communication, Alignment, Accountability, and Results Orientation—are foundational to our culture and the success of our team.

Performance Objectives

• Process customer deposits and ensure accurate data entry into financial systems.

• Maintain and organize accounts payable files, including addressing any backlogs.

• Enter and update data in third-party systems to ensure records are current.

• Track and report key financial or operational metrics, including invoice corrections.

• Generate and maintain weekly accounts receivable reports.

• Reconcile accounting software (e.g., Fullbay to QuickBooks), including resolving discrepancies.

• Process vendor payments and reconcile vendor statements to ensure accuracy.

• Verify and reconcile credit card transactions and parts invoices monthly.

• Manage registration renewals for company vehicles and process related documentation.

• Complete and submit vendor setup forms, customer account profiles, and required tax documents (e.g., W-9s).

Requirements

Capabilities and Key Competencies

• Proficiency with QuickBooks or other accounting software, MS Office Suite, Adobe, Windows, DocuSign, Google Suite
• Proactive approach to problem-solving, and process improvement
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with integrity and confidentiality.

Education and Experience

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.
• Minimum 2 years of experience in bookkeeping, accounts payable/receivable, or administrative support.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

• Ability to lift up to 10 pounds occasionally.

• Wear personal protective equipment as required.

Benefits

• Healthcare & Vision premiums fully paid by the company (effective on the 1st of the month after your first 30 days)

• Dental and Supplemental Insurance are also available

• WA State Sick Leave

• Paid Vacation, starting at two weeks, accrual (available after 90 days)

• 401k plan

• Company events

• Six major holidays paid

• Monthly bonus opportunities

Schedule - Full Time Position

• Monday through Friday, 7am - 4pm

Pay

• Pay range: $20 - $25/hour, based on relevant experience

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